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STATE OF ALABAMA

MULTIPLE NEEDS CHILD OFFICE

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Referral Process
Referral Process
Referral Process

 

CASE REVIEW COMMITTEE REFERRAL GUIDELINES

Procedures for Referring to the Case Review Committee (CRC):  The Chairperson (or Co-Chairperson in the Chairís absence) of the CSFT should submit the referral packet to the MNC Office by the third Tuesday of the month to be staffed by the CRC on the fourth Tuesday of the month (or prior to the SCSFT meeting). Children must be staffed by the CSFT prior to referral to the CRC of the SCSFT. The MNC Office will disseminate appropriate documents to the CRC members to be reviewed prior to the staffing. Upon completion of the CRC staffing, the MNC Office will submit CRC recommendations to the SCSFT for consideration. The SCSFT typically meets no later than the second week of the month. Final SCSFT recommendations will be provided to the Chairperson or Co-Chairperson of the CSFT by the MNC Office. Prior to initiation of services, there must be disposition of any and all pending legal issues. Disposition requires a final order and sentencing of all criminal, delinquent, and/or pending legal issues.

                Referral packets should include the following information:

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All recent (previous 6 months-1 year) material reviewed by the CSFT

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Minutes of the CSFT "staffing" of the case and/or documentation of the needs identified by the CSFT)

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If the juvenile court is involved, a copy of the CSFT "plan" submitted to the Court

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Written case summary of local efforts to address needs

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Background information

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Identify strengths and needs, match needs to services and desired plan from CSFT

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Service objectives and priorities

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Identify service providers

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Make CSFT assignments (including case management responsibility) and recommendations regarding utilization of local funding, as appropriate

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Update any changes in unresolved cases, include progress on CSFT assignments, assuring service delivery, and locating placement/service (if needed)

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Completed CRC referral form (see Appendix 1) signed by the CSFT Chair (or the Co-Chair, in the Chairís absence)

                Update Cases:

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Should have an update prior to the ending of the SCSFT funding approval

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Written quarterly reports should be submitted by the CSFT to the MNC Office.

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Should have updates more often when a service arrangement is expected to be of short duration and a new service arrangement or placement alternative will be necessary.

                Re-Entering Cases:

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If re-referring a child not currently funded, an update regarding current status should be provided

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Referral packet previously provided does not have to be re-submitted

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The CSFT should address prior recommendations and additional information, as requested by CRC and/or the SCSFT

In the event the CRC approves new service initiation, a funding approval email for service initiation will be provided by the MNC Office to the CSFT Chair and/or Co-Chair. Referrals still requiring additional information are considered "pending" and additional information may be requested in order to be staffed by the CRC prior to the SCSFT meeting. At times, the CRC may recommend that the CSFT explore services other than what was requested by the CSFT. Should this occur, the Chair, Co-Chair, and/or the CSFT CM will be notified by the MNC Office. It is critical for the Chair/Co-Chair to contact the MNC Office if the child's status changes or if additional information has been received which may make the service(s) recommended by the CRC unavailable or no longer a viable option. In this situation, an email from the Chair/Co-Chair providing the "new" information and any available supporting documentation (if applicable) is sufficient for continued staffing prior to SCSFT staffing. Again, the CRC will continue to staff the case, if needed, up to the date of the SCSFT meeting. Please note that the CSFT always has the option to request reconsideration for the outcome of any CRC/SCSFT staffing.

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         CRC Referral Form

Last modified: 04/11/18

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